Research and Scholarship FAQs

What to include in a Program Officer email

The following suggestions for constructing an email to a program officer primarily comes  from . See the additional resources listed below.

PREPARING AN OUTREACH EMAIL

  1. Email Subject Line. Carefully choose the email's subject line, giving the Program Officer some context to your message. 
  2. Program application. Note what program you are applying to (be as specific as possible, i.e., grant number, opportunity number, mechanism, or other available details).
  3. Title. Include the title of your proposal if you have identified one.
  4. Request: Construct 1-3 sentences for your request, e.g., 鈥淚 would like to inquire as to the suitability of the proposed research to meeting your program鈥檚 objectives,鈥� or 鈥淚 believe my proposed research addresses Objective 1 of the program in that 鈥� I would like to confirm my understanding of the program objective.鈥� In addition, describe the hypothesis you are proposing to test, so the PO has easy access to the context of your work.